The scholarship full rate is paid only under the condition of your physical presence at the host institution in Slovakia specified in the Letter of Award. At the same time, the scholarship is awarded solely for the approved purpose of stay on the basis of the submitted application.
In case that due to extraordinary circumstances you are not able to implement your mobility physically in person in Slovakia, please inform us as soon as possible. At the same time, we recommend for you to get acquainted with the Guidelines for Awarding and Disbursement of Scholarships and Travel Grants effective from 22 October 2021, which in specific cases allow the implementation of virtual or combined mobility.
Documents required to be sent to SAIA, in order to start the scholarship payments:
Scholarships are paid in monthly payments, typically at the latest on the 7th day of the respective month to the scholarship holder’s bank account. Exceptions in regard to payment dates are specified below. SAIA is disbursing scholarships only to bank accounts registered in SEPA countries (Single Euro Payments Area, www.ecb.europa.eu). Please, note that the bank account should be also denominated in euro currency, because, if it will be denominated in other currency, exchange differences and fees related to scholarship transfer or currency exchange may occur, and the scholarship holder shall pay them.
You will receive the 1st scholarship payment after you deliver to SAIA in Bratislava documents required to start the scholarship payments, as specified above.
In case that the scholarship stay lasts longer than 6 months from the day of the beginning of the scholarship stay, the scholarship holder is obliged to deliver to SAIA in Bratislava a Scholarship stay interim report (report should be submitted after the completion of the 6th month of the stay). For this purpose, the scholarship holder shall use the template of “Structure of the scholarship stay final report”. University students must also submit an official Transcript of records or a Confirmation on completing their exams for the 1st semester of their study stay. The payment for the 7th month of the scholarship stay will be paid on the respective payment date as stated further bellow, only after the delivery of the above-mentioned documents related the completion of 6-month scholarship stay and after their acceptance by the programme administrator.
The last scholarship payment, i.e. payment for the last month of the scholarship stay, will be paid on the respective payment date as stated further bellow, only after the delivery of the following documents required for completion of the scholarship stay to SAIA in Bratislava and after their acceptance by the programme administrator:
In case that the programme administrator finds the Scholarship stay interim report or the Scholarship stay final report unsatisfactory (in regard to its content and/or formal criteria), or in case of missing annexes, the programme administrator will ask the scholarship holder in writing to complete the missing/unsatisfactory parts in the report and deliver it to SAIA in Bratislava within 15 working days from the day of such request.
Students and PhD students will receive a travel allowance together with their last scholarship payment, in case they have applied for it and in case they were awarded the travel allowance.
If the scholarship holder delivers his/her Scholarship stay final report later than 30 days from the completion of his/her scholarship stay, the scholarship holder loses the right for the last scholarship payment (i.e. payment for the last month of his/her scholarship stay) as well as for the travel allowance, in case it has been awarded, and in such case the programme administrator is not obliged to pay the rest of the financial contribution.
If scholarship stay lasts one month, you will receive your scholarship at the end of your scholarship stay, i.e. after delivery of documents required to start the scholarship payments, as specified above, and after delivery of the documentation required for completion of the scholarship stay, as specified above, to SAIA in Bratislava and after their acceptance by SAIA.
The scholarship holder acknowledges that there are 2 cut-off dates for fulfilment of conditions set for the 1st scholarship payment connected with the beginning of the stay, the 7th scholarship payment for stays longer than 6 months and the last scholarship payment and travel allowance (if approved) in connection with the completion of stay. The required documents for the payment of the scholarship and travel allowance (if approved) must be delivered to SAIA in Bratislava by the 15th day of the month or the last day of the month. If the submitted documents meet all the conditions set by the programme and the programme administrator does not request additional documents, the corresponding amount of scholarship will be sent to the scholarship holder at the latest on the 10th working day after the cut-off date set for the submission of documents. In case a payment is due to be made in January, we inform you that such payment will be paid-out at the latest on the payment date valid for February.
In preparation for your stay, you can get acquainted with interesting information about Slovakia, everyday life, and possibly learn a few Slovak words and phrases - you will find all of this on our information pages for foreigners – students and researchers:
You can ask your host institution to assist you with arranging your accommodation or you can arrange it yourself. The rent shall be covered by your scholarship.
Scholarship holders of the National Scholarship Programme, residing on the territory of Slovakia are entitled to full coverage within the public health insurance if they are awarded the scholarship for a period of more than one month.
More information here.
Nationals of the Member States of the European Union, the European Economic Area and Switzerland shall obtain the European Health Insurance Card (EHIC) from a health insurance institution to which they are affiliated, before their arrival to Slovakia.
For more information on administrative duties related to your stay in Slovakia, please, contact the respective Representation Office of the Slovak Republic (e.g. embassy) and check the websites of the Ministry of Foreign and European Affairs of the Slovak Republic (www.mzv.sk/web/en/consular_info) or the Ministry of Interior of the Slovak Republic (www.minv.sk/?residence-of-an-foreigner). Detailed information related to the arrival to and stay in Slovakia focused specifically on researchers, PhDs students, university teachers and their families can be found at EURAXESS Slovakia website (www.euraxess.sk).
The scholarship holder is obliged to inform the programme administrator about the changes related to the date of the beginning of scholarship stay in Slovakia and about the changes related to the duration of scholarship stay in Slovakia (i.e. scholarship stay will be shorter; it is not possible to extend the scholarship stay).
If necessary, while checking the provided information, the programme administrator may request additional documents confirming the implementation of the scholarship stay at the host institution in Slovakia (e.g. confirmation of accommodation, travel tickets, airline tickets), as well as proof of fulfilment of the purpose of the stay (e.g. attendance sheets, photo documentation, articles, email communication with the publisher). The scholarship holder is therefore obliged to archive documents related to the scholarship stay, cooperate in the verification of facts and deliver the required supplementary documents (if existing) to the programme administrator without delay. The programme administrator may request a personal meeting with the scholarship holder or visit the host institution as part of the verification process.
The scholarship holder undertakes to ensure that his/her declarations (especially in the Letter of Acceptance, but not exclusively) are true throughout the entire period of the scholarship stay. The declarations are deemed to be provided repeatedly by the scholarship holder each time the scholarship is paid to scholarship holder's bank account.
In the case of sooner completion of the scholarship stay, other than due to non-fulfilment of the respective obligations of the scholarship holder (e.g. in cases of long-term sick-leave or serious illness, serious family or personal issues), the programme administrator may, after considering all circumstances, decide that the scholarship holder will not be obliged to return the amount of the scholarship paid up to that moment, received and used in good faith.
The scholarship holder is obliged to maintain confidentiality about any information related to technical, administrative, organizational and other facts and procedures that constitute the know-how of the programme administrator. The scholarship holder acknowledges and accepts that the violation of the confidentiality obligation establishes the programme administrator's right to compensation for the relevant damage.
The “Terms and Conditions of Personal Data Processing done by SAIA, n. o.” apply for data protection and processing. The scholarship holder agrees with personal data processing in accordance with these Terms and Conditions (or with their future amendments published on the respective webpage in line with “General Terms and Conditions for Using Websites and Portals Administered by SAIA, n. o.” published on the same website). The conditions for the processing of personal data are set by SAIA, n. o., in accordance with applicable law.
To enable a faster communication, the scholarship holder agrees, by accepting the scholarship, to the use of e-mail communication by the programme administrator without any restriction, unless the scholarship holder informs the programme administrator differently in writing by registered regular mail. By accepting the scholarship, the scholarship holder also confirms that he/she is aware of the fact that the transmission of data via the Internet (especially via e-mail) may bear security risks and that a full protection against access by third parties to transmitted data cannot be guaranteed. The programme administrator cannot be responsible for damages caused by such security risks.
Programme administrator (category university teacher/researcher): Ondrej ARADSKÝ, email@example.com, tel.: +421-2-5930 4733 (direct line)
Programme administrator (category university student/PhD student): Silvia LIPOVSKÁ, firstname.lastname@example.org, tel.: +421-2-5930 4736 (direct line)
Programme financial manager (issues related to the scholarship payments, reporting the beginning/completion of the scholarship stay, etc.): Lenka STAŠINIAKOVÁ, email@example.com, tel.: +421-2-5930 47563 (direct line)
SAIA, n. o.
812 20 Bratislava 1
tel: +421-2-5930 4700, +421-2-5930 4711
fax: +421-2-5930 4701