The scholarship shall cover your living costs (or their part; especially accommodation, board, local travel etc.) during your stay in Slovakia. The scholarship full rate is paid only under the condition of your physical presence at the host institution in Slovakia specified in the Letter of Award. At the same time, the scholarship is awarded solely for the approved purpose of stay on the basis of the submitted application.
In case that due to extraordinary circumstances you are not able to carry out your mobility onsite in Slovakia (or its part onsite), please inform us as soon as possible. At the same time, we recommend you to get acquainted with the Guidelines for Awarding and Disbursement of Scholarships and Travel Grants effective from 22 October 2021, which in specific cases allow the implementation of virtual or combined mobility.
Documents required to start the scholarship payments:
Scholarships are paid in monthly payments, typically at the latest on the 7th day of the respective month to the scholarship holder’s bank account. Exceptions in regard to payment dates are specified below. SAIA is disbursing scholarships only to bank accounts registered in SEPA countries (Single Euro Payments Area, www.ecb.europa.eu/paym/retpaym/paymint). Please, note that the bank account should be also denominated in euro currency, because, if it is denominated in other currency, exchange differences and fees related to scholarship transfer or currency exchange may occur, and the scholarship holder shall bear them.
You will receive the 1st scholarship payment after you deliver to SAIA in Bratislava documents required to start the scholarship payments, as specified above.
In case that the scholarship stay lasts longer than 6 months from the day of the beginning of the scholarship stay, the scholarship holder is obliged to deliver to SAIA in Bratislava a Scholarship stay interim report (report should be submitted after the completion of the 6th month of the stay). For this purpose, the scholarship holder shall use the template of “Structure of the scholarship stay final report” (to download at www.scholarships.sk). University students must also submit an official Transcript of records or a Confirmation on completing their exams for the 1st semester of their study stay.
The payment for the 7th month of the scholarship stay will be paid on the respective payment date as stated further bellow, only after the delivery of the above-mentioned documents related the completion of 6-month scholarship stay and after their acceptance by the programme administrator. Payments for the following months will continue according to the programme terms, i.e. always at latest on the 7th day of the respective month.
If it turns out on the basis of the documents delivered at this stage that the scholarship stay is implemented insufficiently compared to the planned professional programme of stay, SAIA, n. o., may terminate the scholarship stay prematurely.
The last scholarship payment, i.e. payment for the last month of the scholarship stay, will be paid on the respective payment date as stated further bellow, only after the delivery of the following documents required for completion of the scholarship stay to SAIA in Bratislava and after their acceptance by the programme administrator:
In case that the programme administrator finds the Scholarship stay interim report or the Scholarship stay final report unsatisfactory (in regard to its content and/or formal criteria), or in case of missing annexes, the programme administrator will ask the scholarship holder in writing to complete the missing/unsatisfactory parts in the report and deliver it to SAIA in Bratislava within 15 working days from the day of such request.
Students and PhD students will receive a travel allowance together with their last scholarship payment, in case they have applied for it and in case they were awarded the travel allowance.
If the scholarship holder delivers his/her Scholarship stay final report later than 30 days from the completion of his/her scholarship stay, the scholarship holder loses the right for the last scholarship payment (i.e. payment for the last month of his/her scholarship stay) as well as for the travel allowance, in case it has been awarded, and in such case the programme administrator is not obliged to pay the rest of the financial contribution.
If your scholarship stay lasts one month, you will receive your scholarship at the end of your scholarship stay, i.e. after delivery of documents required to start the scholarship payments, as specified above, and after delivery of the documentation required for completion of the scholarship stay, as specified above, to SAIA in Bratislava and after their acceptance by SAIA.
The scholarship is tied to a specific purpose leading to the fulfilment of the goals and activities of the approved professional programme of stay, on the basis of which the scholarship was awarded. Serious non-compliance with the approved professional programme of stay, or with a properly modified professional programme of stay based on the agreement with the administrator, may result in the reduction of the allocated scholarship amount according to the following scheme:
Scholarship holders in the student category will be assessed based on fulfilment of the planned number of credits. In case of scholarship holders in the category of PhD students, university teachers, researchers and/or artists, the receiving party will be sent a questionnaire mapping the success of the stay and the quality of the scholarship holder, on the basis of which the fulfilment of the professional programme of the scholarship stay will be assessed.
In case of monthly stays, the scholarship will be paid in full amount if more than 50% of the professional programme of stay is completed.
If the scholarship holder is required to return the already disbursed scholarship, the scholarship holder shall follow the instructions of the programme administrator.
The scholarship holder acknowledges that there are 2 cut-off dates for fulfilment of conditions set for the 1st scholarship payment connected with the beginning of the stay, the 7th scholarship payment for stays longer than 6 months and the last scholarship payment and travel allowance (if approved) in connection with the completion of stay. The required documents for the payment of the scholarship and travel allowance (if approved) must be delivered to SAIA in Bratislava by the 15th day of the month or the last day of the month. If the submitted documents meet all the conditions set by the programme and the programme administrator does not request additional documents, the corresponding amount of scholarship will be sent to the scholarship holder at the latest on the 10th working day after the cut-off date set for the submission of documents. In case a payment is due to be made in January, we inform you that such payment will be paid-out at the latest on the payment date valid for February.
Arrival: We would like to ask you to check the current conditions for entering the territory of the Slovak Republic before your arrival and, if needed, consult the respective Embassy of the Slovak Republic (especially in case of non-EU/non-EEA nationals) to find out about applicable procedures. Especially in case of scholarship holders coming from countries outside the EU/EEA, it is necessary to take steps allowing you to enter and stay in Slovakia as soon as possible after the official approval, or in due time.
We would like to ask you to let us know the exact date of your arrival to Slovakia not later than 1 week prior to the beginning of your scholarship stay. Please inform us as soon as possible in case of any changes related to the beginning/completion of your scholarship stay. You cannot change the period of the scholarship stay freely without the consent of SAIA, n. o., as well as without the consent of the host institution.
In preparation for your stay, you can get acquainted with interesting information about Slovakia, everyday life, and possibly learn a few Slovak words and phrases - you will find all of this on our information pages for foreign students and researchers:
If you have any other questions related to your arrival to or stay in Slovakia, please, do not hesitate to contact the EURAXESS Centre in Slovakia (www.euraxess.sk or email@example.com). Employees of EURAXESS Slovakia in branches of SAIA, n. o., will gladly and free of charge help you answer your questions.
Nationals of the Member States of the European Union, the European Economic Area and Switzerland, who will be not accommodated in an accommodation facility (dormitory, hotel, etc.), must fulfil the obligation to report the beginning of their stay at the respective foreign police office of the Slovak Republic within 10 working days from their arrival to Slovakia (§ 64 Art. 2 Act No. 404/2011 Coll.). When reporting the beginning of their arrival, scholarship holders may, at the same time, fulfil the obligation to apply for registration of residence of nationals of the Member States of the European Union, the European Economic Area and Switzerland, who will reside in Slovakia longer than 3 months (§ 66 Art. 1 of the same Act).
However, in certain life circumstances (especially when accompanied by a family member), it may be more advantageous for you to obtain a temporary residence permit.
Further details on the necessary procedure can be found at https://www.researchinslovakia.saia.sk/en/main/welcome/visa-and-entry-conditions. In the event, that you will need a temporary residence permit in order to implement purpose of your stay, you will need to obtain a medical certificate confirming that you do not suffer from a disease threatening public health. Such confirmation is required within 30 days from the collection of the residence permit card. In such a case the costs related to the medical examination and issuing of this confirmation can be reimbursed up to the maximum of 250 € per scholarship holder, as part of the scholarship, after delivery of a photocopy of temporary residence permit and the original bill issued by the respective medical facility, as well as justification of the need of temporary residence permit. You are obliged to deliver those documents to SAIA in Bratislava within the deadline for submitting the Scholarship stay final report, if applicable.
For more information on administrative duties related to your stay in Slovakia, please, contact the respective Representation Office of the Slovak Republic (e.g. embassy) and check the websites of the Ministry of Foreign and European Affairs of the Slovak Republic (www.mzv.sk/en/web/en/visa-and-services) or the Ministry of Interior of the Slovak Republic (www.minv.sk/?residence-of-an-foreigner). Detailed information related to the arrival and stay in Slovakia focusing specifically on researchers, PhDs students, university teachers and their families can be found at EURAXESS Slovakia website (www.euraxess.sk). You can also find information regarding the stay of foreigners in the Slovak Republic on the website of the IOM Migration Information Center (www.mic.iom.sk/en/).
You can ask your host institution to assist you with arranging your accommodation or you can arrange it yourself. The rent shall be covered by your scholarship.
We strongly recommend you to take sufficient amount of your own funds in order to avoid possible financial issues before the first instalment of the scholarship is credited to you in accordance with the payment dates and obligations at the start of the stay (see above). Therefore, make sure you are well acquainted with the given terms and conditions, that you understand them well enough to avoid unpleasant circumstances during your stay. The scholarship holder bears full responsibility for his/her financial management. It is necessary to take into account that the scholarship will not be paid, not even exceptionally, outside the payment dates, as defined in this document.
The scholarship holder is obliged to inform the programme administrator about the changes related to the date of the beginning of his/her stay in Slovakia and about the changes related to the duration of his/her stay in Slovakia (i.e. his/her scholarship stay will be shorter; it is not possible to extend the scholarship stay).
If necessary, while checking the provided information, the programme administrator may request additional documents confirming the implementation of the scholarship stay at the host institution in Slovakia (e.g. confirmation of accommodation, travel tickets, airline tickets), as well as proof of fulfilment of the purpose of the stay (e.g. attendance sheets/attendance check, photo documentation, articles/research papers, email communication with the publisher). The scholarship holder is therefore obliged to archive documents related to the scholarship stay, cooperate in the verification of facts and deliver the requested supplementary documents (if existing) to the programme administrator without delay. The programme administrator may request a personal meeting with the scholarship holder or visit the host institution as part of the verification process.
The scholarship holder undertakes to ensure that his/her declarations (especially in the Letter of Acceptance, but not exclusively) are true throughout the entire period of the scholarship stay. The declarations are deemed to be provided repeatedly by the scholarship holder each time the scholarship is paid to scholarship holder's bank account.
In the case of sooner completion of the scholarship stay, other than due to non-fulfilment of the respective obligations of the scholarship holder (e.g. in cases of long-term sick-leave or serious illness, serious family or personal issues), the programme administrator may, after considering all circumstances, decide that the scholarship holder will not be obliged to return the amount of the scholarship paid up to that moment, received and used in good faith.
The scholarship holder is obliged to maintain confidentiality about any information related to technical, administrative, organizational and other facts and procedures that constitute the know-how of the programme administrator. The scholarship holder acknowledges and accepts that the violation of the confidentiality obligation establishes the programme administrator's right to compensation for the relevant damage.
The “Terms and Conditions of Personal Data Processing done by SAIA, n. o.”, published at https://www.saia.sk/en/main/about-us-main/legal-information-and-data-protection/, apply for data protection and processing. The scholarship holder agrees with personal data processing in accordance with these Terms and Conditions (or with their future amendments published on the respective webpage in line with “General Terms and Conditions for Using Websites and Portals Administered by SAIA, n. o.” published on the same website). The conditions for the processing of personal data are set by SAIA, n. o., in accordance with applicable law.
To enable a faster communication, the scholarship holder agrees, by accepting the scholarship, to the use of e-mail communication by the programme administrator without any restriction, unless the scholarship holder informs the programme administrator differently in writing by registered regular mail. By accepting the scholarship, the scholarship holder also confirms that he/she is aware of the fact that the transmission of data via the Internet (especially via e-mail) may bear security risks and that a full protection against access by third parties to transmitted data cannot be guaranteed. The programme administrator cannot be responsible for damages caused by such security risks.
Notice: SAIA, n. o., will collect and archive data in the form of feedback and satisfaction of the host institution with the scholarship holder, or data on the achieved results of the stay within the National Scholarship Programme of the Slovak Republic in accordance with the terms of personal data processing, and these can be used as part of the evaluation of the application in the event of re-applying for a scholarship under this programme.
Please note, that the Slovak version of above information provided is binding in all legal matters, the English version provides translation for information purposes.
Programme administrator (category university teacher/researcher): firstname.lastname@example.org, tel.: +421-2-5930 4733 (direct line)
Programme administrator (category university student/PhD student): email@example.com, tel.: +421-2-5930 4736 (direct line)
Programme financial manager (issues related to the scholarship payments, reporting the beginning/completion of the scholarship stay, etc.): firstname.lastname@example.org, tel.: +421-2-5930 4751 (direct line)
SAIA, n. o.
812 20 Bratislava 1
tel: +421-2-5930 4700, +421-2-5930 4711
fax: +421-2-5930 4701